BAOC Board Meeting
Date: (Tue.) Dec. 19, 2023
Location: Video Conference
Event Directors: 
- 925.516.7622, - 669.264.4761
Type: Quarterly meeting of the Board of Directors; 8:00 PM; all club members are welcome
Minutes of the BAOC Board Meeting held December 19, 2023
Present: Officers – Marie-Josée Parayre (President), Stephanie Maclean (Vice President), Graham Brew (Event Coordinator), John Richardson (Secretary), Gary Kraght (Treasurer); Board members – Dan Greene, Werner Haag, Steve Haas, Jeff Lanam, Dennis Wildfogel; Visitors – Nick Corsano, Tapio Karras, Gavin Wyatt-Mair
The meeting was held via Zoom. It was called to order by the President at 8:04 PM.
President's Report РMarie-Jos̩e Parayre
The President thanked everyone involved in organizing the recent Bon Tempe and Willow Glen events.
Derek and Stephanie Maclean were announced as the winners of the 2023 BAOC Service Award. Their contributions have included serving in almost every possible role for organizing events. In addition, Steph has applied her artistic skills to create designs for the Club, acts as the current Vice President, and served on the Cal-O-Fest Steering Committee.
The President nominated Steve Haas to chair the Nominating Committee for 2024, and Jay Hann will return as the Junior Director from next year. Jay's vision is to restart activities in Fall/Winter 2024 based on the scholastic league model championed by the Cascade Orienteering Club. The most critical remaining unfilled Board positions are Equipment Director and Publicity/Outreach Director.
The President reported a request from Gavin Wyatt-Mair to loan one set of E-punch equipment to San Diego Orienteering Club for the upcoming Anza-Borrego event. Matej Sebo will transport the equipment to and from the event at no charge. No objections to this plan were raised.
OUSA plans to purchase a LiveLox subscription that BAOC will be able to use for free. There was broad agreement that the Club should try it out and consider adopting it as a replacement for RouteGadget. Tapio Karras will continue to maintain RouteGadget in parallel until we are confident in fully switching to LiveLox going forward. He requested we seek a new volunteer to set up and maintain LiveLox for the Club.
Secretary's Report – John Richardson
The minutes of the previous Board Meeting were approved.
The Secretary made a motion to approve minutes more promptly after Board Meetings so they can be shared soon after with the Club. The proposal was for draft minutes to be sent via email to the Board for review, then to hold an email vote to approve the minutes after a 7-day review period. The Treasurer seconded the motion, and it was passed with no objections.
No votes were taken since the previous Board Meeting.
The Policy Review Committee has not reconvened since the previous Board Meeting.
Treasurer's Report – Gary Kraght
The Treasurer reported that all Cal-O-Fest payments have now been made, and a net profit of approximately $18,000 was recorded. The accounting for the mapping loan has been approved by OUSA. The Club is in a healthy financial position with over $100,000 of funds (for the first time in BAOC history).
A highlight of the 2024 budget is a generous mapping allowance for major work on Calero, Indian Valley, and Huddart, and smaller updates for Herman and Point Pinole. The Mapping Director will also work on Cal Poly, Bayfront Park, and UC Berkeley as a volunteer.
There is an ongoing dispute with Member Planet regarding releasing membership payments from 2023. Further discussion with Member Planet is taking place and there were no specific immediate actions proposed by the Board.
Jeff Lanam requested to increase the E-punch budget (staffing to $3000, rental to $1200) to allow for Western Race Services to provision 12 rather than 10 events. Dan Greene seconded, and the motion was passed. Jeff Lanam also requested $700 under "Other Equipment" for replacement tent canopies. This was seconded by the Treasurer, and also passed.
Dan Greene proposed adding $1500 to the mapping budget for Bon Tempe, and an additional $1000 for discretionary use (bringing the "other" mapping budget to $2200). The Event Coordinator seconded, and the motion was passed.
The Treasurer moved to approve the budget. The Vice President seconded, and the budget was passed with no objections.
Membership Report – Werner Haag
This item was skipped as there were no major updates.
Event Coordinator's Report – Graham Brew
The Event Coordinator reported 18 days of orienteering (outside Cal-O-Fest) in 2023. There are 23 days of orienteering planned for 2024, including Calero, Indian Valley, and Huddart. The Summer Series will take place as usual, as well as an NRE in Tahoe in the summer. A request has been put out for more mentors and mentees for Event Director and Course Setter roles; the Event Coordinator is eager to hear from anyone interested in volunteering.
Mapping Director's Report – Matej Sebo
This item was skipped as mapping was covered in the Treasurer's report.
Other Business
The next BAOC Board Meeting will be scheduled for March 2024.
The President wished all Club members a happy holiday season.
The meeting was adjourned at 10:04 PM.
Respectfully submitted,
John Richardson
BAOC Secretary